Administrative Volunteer Application

Administrative Volunteers play a critical role in the success of the Foundation and its fundraising efforts. Projects assigned to Administrative Volunteers are often ongoing and extensive. If this is not the type of time commitment you wish to make please consider applying as an Event Volunteer.

Job Summary: Provide administrative support to development staff in support of fundraising initiatives benefiting Southeast Alabama Medical Center (SAMC) and the Alabama College of Osteopathic Medicine (ACOM).

Qualifications:

• Commitment to improving the healthcare and wellness of the regional community
• Possess good interpersonal communication skills
• Able to work in a team setting as well as independently
• Possess good organizational skills, paying close attention to details
• Computer skills not required but a plus

Additional Requirements: Volunteers must also complete any additional SAMC Volunteer Services paperwork and hospital orientation (offered every other Monday 7:30 am – 4 pm.) Administrative Volunteers must also complete a TB Skin Test as well as drug and nicotine screenings per SAMC policies.*

Responsibilities:

• Assist development staff with routine correspondences and large mailings
• Assist development staff with other administrative duties including filing, organizing, copying, maintaining files/records
• Update various mailing lists as requested
• Maintain personal record of volunteer hours
• Assist development staff with preparation of Board of Trustees, committee and special event committee meetings
• Assist development staff with set up and break down of special projects (community luncheons, campaign celebrations, etc)
• Maintain patient and donor confidentiality.
  (All administrative volunteers will be asked to sign our Confidentiality Agreement on their first day.)

* “As of 01/01/09, Southeast Alabama Medical Center does not hire employees who use any type of tobacco.” (SAMC Employee Handbook) This policy is in effect for individuals volunteering within the hospital or any department facilities located outside the hospital.

Contact Information

1. Full Name(required)
2. Address(required)
3. City(required)
4. State Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin (required)
5. Zip(required)
6. Work Phone:
7. Home Phone:
8. Cell Phone:
9. E-mail:(valid email required)

Emergency Contact:

1. Name:(required)
2. Phone:(required)
3. Relationship:(required)

Skills & Experience

1. List previous and current work and/or volunteer experience including organization name and duties performed.
2. List any special skills/hobbies/interests you have. (Ex. Genealogy research, crochet, floral arranging, arts & crafts, etc)

Foundation Responsibilities & Availability

1. When will you be available to volunteer?
2. Monday Tuesday Wednesday Thursday Friday
3. Please indicate the type of work you are interested in doing with the Foundation.
4. Computer work (data entry, typing, etc.) Research (computer based) Record/File Maintenance (filing, shredding, copying, etc) Answering Phones (front office) Coordinating Mass Mailings Information Packet Assembly
5. I certify that all statements made on this form are true, complete and correct. I understand that any false information on this application will be cause for release from my volunteer responsibilities with the Foundation. I understand that I must complete SAMC orientation as well as drug and nicotine screenings before starting volunteer activities at the Foundation.
6. Yes No

 

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